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FILING SUPPLIES
 Providing rapid access to any organization's important records is the mainstay of The Office Planning Group. When the medium chosen for those records is "paper", our ability to develop filing, storage and retrieval systems is unequalled in the industry. We have learned to leverage the eye's ability to distinguish color along with an industry's ability to utilize time-tested methods, like alpha and numeric color-coding, and to develop viable new products, such as barcode tracking solutions and on-demand label printing systems. Years of experience and experimentation allows us to pass on concepts and designs that will impact how all your documents are managed, which in turn impacts your organization's competitiveness, productivity, profitability and future success.
Our filing systems range from a simple manila, end tab file folder with sequential color banding to solid color folders to divided and complex classifile folders. We recognized long ago that there are numerous ways to store documents, and we believe we have them all covered! Our complete line of folders, labels accessories and custom options should answer your every need. If not, give us a call and we will find what you are looking for or build it!
Use the folder color or end tab color as your first level of color-coding with our colored folder stock. Available in 10 different colors, OPG has folders made from 11pt colored kraft stocks so the entire body of the folder is colored both inside and out. We also offer a line of manila folders where only the exposed ends are colored or just the outside "frame" is colored.
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The Office Planning Group's manila folders are an inexpensive solution for storing standard sized documents. Offered in a variety of sizes and weights, manila folders are available in letter and legal sizes with thickness of 11pt, 14pt and 18pt stock. Side tab versions allow you to store documents in lateral filing systems. Top tab and 2-Tab folders are also available. If you need to place a large volume of documents in a folder for a short life cycle, consider the 1 ½" expansion manila folder in 18pt stock.
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While the majority of our folder offering is geared to the end-tab lateral filing world, we understand that a majority of the folder filing in place today is still in drawers, which need top-tabs to properly identify documents. We offer a wide range of top-tab options to meet your needs.
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Each folder in the line has a full end and top-tab for color-coding the information in the file. Why is this important? If you have a central file room using lateral filing equipment, you need an end-tab folder to properly color-code, but when the file is outside the central file room in offices with drawer cabinets, a top-tab folder is needed to properly identify the file. Hence a 2Tab folder is perfect in this case!
We offer a variety of choices in the Top & Side Tab folder line, from manila, to manila expansion, to pressboard, to pressboard classification, to file pocket. Don't find the style you need, just ask; we can custom design a Top & Side Tab folder to meet your needs!
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At The Office Planning Group, we start with a commitment to meet your needs with excellent customer service and a rich choice of options. We can create folders to your specifications so you don't need to settle for an off-the-shelf product. If you can imagine it, we can make or find it!
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Most of the time, all you need is to add accessories to a stock folder. All you need to do is pick a standard folder and add any of the following options:
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- 1" or 2" bonded or Docuclip fasteners
- Pockets (inside or outside the folder)
- Dividers
- Printing (in 1 or 2 colors)
- Labels
- Color-coded strip label
- Numeric strip label
- Compatible roll labels
- Barcode labels
- Black matrix only (BMO) labels
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These are all added at our factory and arrive to you already assembled. All you need to do is take it out of the box and start filing!
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These heavyweight folders are our most durable and longest lasting offering. Designed for files containing larger documents, pressboard folders can expand to handle the bulk of documents you need. Pressboard folders are ideal for files with longer active lives or heavy activity. Pressboard stock comes in a variety of colors and is available in 3 types, allowing you to choose from the quality of a Type I pressboard to the economy of a Type III pressboard.
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Pressboard classification folders allow information to be separated into as many as 6 categories within each file folder. They are ideal for documents such as personnel files, case files, contracts, financial reports, permanent files, case histories, etc.- any sort of documentation that requires, or might benefit from, such categorization.
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For documents that are frequently accessed or are in rigorous environments, consider pressboard folders. For more moderate usage and environmental conditions, manila or color folders work great!
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If you need to store bulky documents, manuals, or reports, our pockets can expand from 2 to 5 inches. Splitting documents into more than one folder is the only way most file folders can accommodate 500 and 1000 page documents. Expansion file pockets solve this problem.
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Our expansion file pockets are standard in 2, 4 and 5 inch sizes, allowing lengthy documents to be stored intact in one sturdy folder. Expansion pockets are perfect for situations such as the high volume of documentation generated by the legal industry. No more folders straining to contain huge documents!
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Expansion pockets are constructed with longevity and convenience in mind. Built with durable, tear-resistant materials, they are enclosed on three sides to prevent the loss of important documents. The full-cut end tabs allow these high-capacity files to be color-coded and seamlessly integrated with the other files in your filing system. Also available are color-back expansion pockets to take your filing system classification to another level!
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Flat pockets are slimmer manila constructed pockets closed on 2 or 3 sides. Need economical end-tab filing, but want the convenience of pocket? Call us to explore your options!
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X-ray file pockets simplify and organize x-ray filing because they're designed for easy access and provide valuable patient information at a glance. Our stock models have (up to) a ¾" expansion with printed score marks (for placement of labels) and are compatible with existing Ames Systems. If our stock models don't work for you, call us and let us find the right x-ray file pocket that will!
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When you desire to customize your folders yourself, we offer a wide-range of custom folder accessories allowing you to add them as needed. Choose from self-adhesive fasteners, the popular convert-a-tabs, or a variety of pressure sensitive pockets. You decide where and how your file folder will be designed!
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When navigating our roadways and neighborhoods, we rely on street signs to help us find what we are seeking. File guides are the street signs to a good filing system. Guides help users quickly locate the areas they wish to search, and then the color-coding leads them to the exact file they are looking for.
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Vinyl out guides provide additional clarity to filing systems by indicating that particular records have been removed and reside with someone within a business. The convenient pocket of the out guide allows users to place important papers or mail in the location the file will return too. Once returned, the papers or mail can be properly placed in the file. No handling important papers and mail over and over again waiting for a particular file to return to the filing system.
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With custom indexes, finding an item is simple. Just look at the tab and you're there. No more pouring through the entire stack in a thick folder. Custom indexes help you sub-classify your documents inside the folder. Great for healthcare patient records or insurance company claim documentation. You choice what you want and how to say it, and we'll create it for you.
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 Similar to custom indexes, but each has it's own fastener. With filebacks and duotabs, you no longer need to remove every document in the folder to get to the bottom index.
Filebacks are secured in a folder by fasteners inside the folder. Each fileback has a fastener and custom tab (at the side or bottom) to allow you to sub-divide and fasten records inside the folder like a classification folder. Duotabs act in a similar manner, except they attach to the folder by adhesive on the top or sides.
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| Color plays an important part in quickly identifying, classifying and recognizing objects. Do we need to ask you the colors of a traffic light? Or a can of Coke? Or Pepsi? We don't need to read the words on these items; we know them by the color image they represent in our mind. In this same sense, filing systems are an ideal application to add color. That's why we've made the use of color the basis behind our filing systems. When we color-code the digits of a number, or the letters of a name in a file system, we observe that groups of colors are faster to "read" than groups of ordinary letters and numbers. Files in sequence create blocks of color, making them easy to scan. The color blocks immediately lead your eye to a concentrated search area. |
Research shows that our unique color-coding system actually improves productivity by up to 40%, helping you eliminate costly and time-consuming misfiles. We can even design a colored system that will reduce searching for "out of file" folders by 90%!!
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For small systems, hand-wrapping labels is a cost effective method. Self-adhesive labels are available in box rolls and alpha-sheets allowing you to choose the combination of color-coding labels to customize your filing system.
We have all the commonly available color-coding systems in alpha, numeric, year, month, and classification styles.
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To customize a folder, we have several options of factory-applied labels to enhance the effectiveness of your office. We can create any custom label in a sequence or from your database. Our factory applies the label to the folder you need and presto---you have pre-colored folders ready to use right out of the box.
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If you have a highly customized indexing system that requires unique color-coded labels with dynamic numeric or text fields, classification bars and barcodes, then Custom Color-coded is the answer. With our individualized label design services, you have complete flexibility to create your own indexing systems and have your labels attached to the folder at the factory. |
If you're in a hurry for a standard label design with sequential numeric coding and bar codes, choose our consecutively numbered strip labels. We make ordering easy. Choose from a host of reliable standard formats. Next, select any commonly used color-coding scheme and tell us which number sequence you require. Finally, choose your folder type. We will deliver finished folders ready for use. |
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Filing stinks...get better tools!
Office Planning Group
126 Boring Chapel Road
Gray, TN 37615
Main Phone: (423) 323-9532
Johnson City Phone: (423) 282-9532
Toll Free: 1-800-488-9995
All content ©2004-2005 Office Planning Group
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